Non Clinical - PA to Centre Manager

  • Department Oncology Management Team
  • Salary £26,530.00 – £29,114 per annum
  • Closing Date 27/02/2025
  • Location The Royal Shrewsbury Hospital
  • Grade NHS AfC: Band 4
  • Job ref 223-PAC-135
  • Pension NHS Pension
  • Holidays Generous Holiday Allowance
  • NHS discount Eligible for NHS Discounts
  • Contract Bank
  • Hours 37.5

INTERNAL VACANCY

We are looking to recruit a highly organised, enthusiastic and approachable individual with excellent communication skills (both written and verbal) into the role of Personal Assistant to join our busy but very friendly Oncology Management Team  based at The Royal Shrewsbury Hospital.

The successful applicant will provide a high quality, comprehensive, personal secretarial and administrative service to the Centre Manager of the Lingen Davies Centre which covers Oncology, Haematology, Medical Physics and Radiotherapy.

The successful candidate will be expected to work accurately under pressure with the ability to manage and prioritise their own workload, provide and receive complex, sensitive or contentious information which may require tact, diplomacy and persuasive skills.

The ability to produce agenda's, take accurate formal minutes, track actions with action plans and ensure documentation is updated, is essential to this role.

Main duties of the job

Duties include, but are not limited to:

  • Act as the first point of contact for the Centre Manager.
  • Dealing with telephone enquiries, taking messages and escalating as necessary.
  • Diary/email management.
  • Organisation and minute taking of meetings.
  • Management of Office systems.
  • Preparation and maintenance of workforce documentation
  • Preparation, typing and distribution of correspondence, reports and ad  hoc papers.
  • Co-ordination of A/L and S/L within the department..
  • Regular use of Outlook, all Microsoft packages, Oracle, Health Roster, MS Teams & TRACS (experience of these would be advantageous)
  • Dealing with issues of confidential and sensitive nature.
  • Exposure to patient information that can be of an upsetting nature
  • Management of the booking calendar for the Centre Manager.
  • Plan and co-ordinate Employee-led appraisals on behalf of the Cancer Services management in line with Trust policy.
  • Co-ordination / management of the wig service

Working for your organisation

The Shrewsbury and Telford Hospital NHS Trust can offer you a great opportunity to work within supportive friendly teams, with excellent professional NHS job development opportunities.

 The Trust has a vision for the future that puts the patient at the heart of everything we do and is guided by a set of values about which we care deeply, and the Oncology Centre  is seeking to recruit a Personal Assistant who exemplifies the values to join our team.

 The successful applicant will be joining the Oncology Management Team  based at The Royal Shrewsbury Hospital. As a department we work closely with the Clinical teams .  We promote a friendly, approachable and supportive team atmosphere to deliver a high standard service.

 SaTH offers great benefits which include:

  • Generous Annual Leave Entitlement
  • Access to NHS Discounts
  • Flexible Working
  • Access to NHS Pension Scheme
  • Salary Sacrifice Scheme
Candidate Pack
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The well-being of our staff is of the upmost importance to us.  If you are offered a role at our Trust, and fall into the increased and higher risk categories as set out by Public Health England (PHE) and NHSI/E, your line manager will complete an risk assessment with you.  This will be completed in conjunction with the latest guidance from Public Health England in relation to Covid-19.

By submitting your application to Trac, you are giving your consent for parts of your application data to be transferred to the NHS Electronic Staff Record (ESR) and other secure, internal NHS Workforce systems. This is to support and manage your recruitment and employment within your employing organisation. 

If successful, by completing the NHS Jobs application form you authorise the Trust to obtain any previous NHS service details including all electronically held sickness information, via the Inter Authority Transfer process on the national ESR.

If the role requires a qualification/professional registration, you will need to provide proof during the recruitment process. By submitting your application you are giving the Trust permission to check the qualification certificates provided back to the source provider. Please note that a sample of all applicant’s qualifications will be checked with the educational institution or provider.

In the event of a high response to this advertisement, this post will be closed. Early applications are advised.
 
Unfortunately we do not accept CVs or keep them on file. If you are unable to apply online please contact the person named in the advertisement for the post you are interested in.
 
We are committed to offering an interview to all applicants with a disability who meet the minimum criteria for the above position and will support reasonable adjustments wherever possible.  In addition, whilst all applicants will be judged on merit alone, we particularly welcome applications from candidates who are male, from black and minority ethnic backgrounds or who have a disability, as these are currently under-represented in our workforce.
 
We are committed to equal opportunities in employment. The policies and practices of the Trust aim to promote an environment that is free from all forms of unlawful or unfair discrimination and values the diversity of all people. At the heart of our policy, we seek to treat people fairly, flexibly and with dignity and respect.

Thank you for your interest in The Shrewsbury and Telford Hospital NHS Trust, we look forward to receiving your application for employment.

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Need help applying?

If you have any problems applying online please contact us on sath.recruitment@nhs.net or call 01743 492 402 for Non-Medical positions OR sath.medicalrecruitment@nhs.net  or call 01952 641222 for Medical Recruitment.

 

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